Publication Review

N3C Publication Committee

The N3C Publication Committee was organized to:
(1) Facilitate inclusive and appropriate attribution
(2) Troubleshoot authorship questions regarding N3C publications or efforts
(3) Track the output of the N3C Community
(4) Promote awareness of disseminated information
 

Learn more by viewing the Attribution and Publication Principles for N3C

N3C papers icon

 

Submit a Publication for Acknowledgment and Review

 
step 1

Fill out and submit the Publication Intent Form (formerly known as the Manuscript Concept Form) - Your Data Use Request (DUR) was approved by the Data Access Committee (DAC) some time ago. Now that you have a research artifact that is ready for publication, please fill out and submit the Publication Intent Form, which will notify the Publication Committee that you have a manuscript or other work to be registered. (Other works include: posters, blogs, press releases, podium presentations, etc.)

Per the N3C Attribution and Publication Principles, all manuscripts using N3C community resources must be reviewed by the Publication Committee. Other works such as abstracts and podium presentations do not require approval by the Publication Committee, but should be submitted once they have been accepted by the conference to allow for promotion on the N3C website and other venues and to track output of N3C collaborator accomplishments.

  • Please be aware that the Download Committee must review and approve data used for tables, figures, and other reporting in your publication. Fill out a Download Request from inside the N3C Data Enclave and allow 48 hours during business days for approval. The Publication Committee cannot release your publication until all data downloads have been first reviewed and approved by the Download Committee.
  • A manuscript draft should ideally be submitted along with the Publication Intent Form in order for the Publication Committee to perform the review and allow for ample time before journal submission deadline.
step 2

Manuscript Draft Review - The Publication Committee will provide a review of the manuscript draft and respond to your submission within 5-7 business days (if all necessary information is provided upon submission; if not, turnaround times can vary).

  • Please email a Word/PDF version of your manuscript draft to n3c.pubs@gmail.com. Or you can provide a link to your manuscript draft that points to the N3C Google Drive and is shared with n3c-pub-cmte@googlegroups.com with “view” access. (While you are encouraged to have the manuscript uploaded to the N3C Google drive, you may also keep the shared document in your private drive folder if you prefer.)
  • Your manuscript draft will be looked at for overall scope. Manuscripts are considered to be either Consortium Manuscripts (involve the N3C vision, methodology, data description, quality assurance, community development, infrastructure, harmonization, governance, administration) or Individual Project-Based Manuscripts (do not involve substantial contributions from the N3C workstreams and do not represent N3C as a whole; the result of one or more DURs).
  • Publication Committee members will ensure that your manuscript matches what was approved by the Data Access Committee (DAC) in the Data Use Request (DUR), and that it complies with the N3C Data User Code of Conduct. If there are inconsistencies with what was approved in the DUR, you and the DAC will be contacted to match the information.
  • You manuscript will be reviewed for appropriate inclusion of Masthead Authorship, Block Authorship, and Acknowledgments, per the N3C Attribution and Publication Principles. (The Publication Committee can provide assistance with this if needed.)
  • Ensure that all contributors have filled out the N3C Contributors Form for the manuscript to clarify the nature of their contributions together with the contributor affiliations, ORCiD, funding acknowledgments, and conflicts of interest.
step 3

Priority Manuscripts - Manuscripts that discover groundbreaking results and have high impact and/or rigor will be deemed “Priority” manuscripts. They will receive additional support (line editing, figure polishing, clarification of author roles, assistance with important journal placement, etc.)

Allow at least 2+ weeks before you are ready to submit to a journal for this more detailed level of support. As long as the live draft remains in Google drive, this support can happen in tandem with the authors’ final efforts on the manuscript. Priority papers, after acceptance in a peer reviewed journal, may also receive N3C support with press and social media promotion.

Note: Some papers will discover groundbreaking results and will be deemed “Landmark”. They will receive additional support (line editing, figure polishing, clarification of author roles, assistance with important journal placement, etc.) Allow at least 2 weeks before you are ready to submit to a journal for this more detailed level of support. As long as the live draft remains in Google drive, this support can happen in tandem with the authors’ final efforts on the manuscript. Landmark papers, after acceptance in a peer reviewed journal, may also receive N3C support with press and social media.

Ensure that you have included the following applicable statements in your work:

  • ICMJE Statement: "Authorship was determined using ICMJE recommendations."
  • Acknowledgment statement below for all publications and preprints using relevant grant numbers and citing the N3C marker paper:

    "The analyses described in this [publication/report/presentation] were conducted with data or tools accessed through the NCATS N3C Data Enclave https://covid.cd2h.org and N3C Attribution & Publication Policy v 1.2-2020-08-25b supported by NCATS U24 TR002306 and [insert additional funding agencies or sources and reference numbers as declared by the contributors in their form response above]. This research was possible because of the patients whose information is included within the data and the organizations (https://ncats.nih.gov/n3c/resources/data-contribution/data-transfer-agreement-signatories) and scientists who have contributed to the on-going development of this community resource [https://doi.org/10.1093/jamia/ocaa196/5893482]."

  • Citing the Institutional Development Award (IDeA) Program grant: For all publications involving an academic institution that resides at a Clinical and Translational Research (CTR) site, the following acknowledgment statement must be included:

    “The project described was supported by the National Institute of General Medical Sciences, 5U54GM104942-04. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH.”