Publication Review

N3C Publication Committee

The N3C Publication Committee was organized to:
(1) Ensure a transparent and collaborative environment within the N3C where all contributions are acknowledged
(2) Promote provenance and reproducibility of COVID-19 research
(3) Share research results with N3C users as soon as they are mature enough
(4) Support opportunities to publish in high-impact journals
(5) Clarify attribution expectations for all N3C artifacts, specifically publications

Learn more by viewing the Attribution and Publication Principles for N3C

N3C papers icon

 

Submit a Publication for Acknowledgment and Review

 
step 1

Fill out and submit the Manuscript Concept Form - Your Data Use Request (DUR) was approved by the Data Access Committee (DAC) some time ago. Now that you have a research artifact that is ready for publication, please fill out and submit the Manuscript Concept Form, which will automatically notify the Publication Committee that you have a manuscript or other work to be registered. (Other works include: posters, blogs, press releases, podium presentations, etc.) Per the N3C Attribution and Publication Principles, all manuscripts using N3C community resources must be reviewed by the Publication Committee.

  • Other published works will not be reviewed, but are encouraged to be registered in the Manuscript Concept Form in order to celebrate and credit accomplishments and track N3C’s output.
  • Manuscripts can be submitted to the Publication Committee before completion to begin the process of review. It is necessary to have an abstract and scope of work, but finalization can happen during other phases of the review process.
step 2

Await Response from Initial Manuscript Review - The Publication Committee will provide an initial brief review for manuscripts and will review and respond to your initial submission within 5 business days.

  • Your project description will be looked at for overall scope and to confirm that the paper is consortial, or if there is sufficient rationale for it to be project-based. (All N3C manuscripts are assumed to be consortial unless there is solid rationale for being project-based.)
  • If there are inconsistencies with what was approved in the Data Use Request (DUR), you and the DAC will be contacted to match the information.
step 3

Finalize You Submission - As your manuscript develops and you have new information to provide to the Publication Committee for review, you can submit it through the N3C Contributor’s Form for a more detailed review.

  • Please provide a link to the manuscript draft that points to the N3C Google Drive and share it with n3c-pub-cmte@googlegroups.com granting them “view” access. While you are encouraged to have the manuscript live in the N3C Google drive, you may keep it in your private drive folder if you prefer. (As long as the file is shared with the Committee, it can live anywhere.)
  • Per the N3C Attribution and Publication Principles:
    • The Publication Committee will facilitate in-depth reviews of consortial manuscripts; committee reviewers will be listed among consortial authors.
    • Committee members will ensure that the manuscript matches what was approved by the DAC, and that it does not violate the principles of the N3C (complies with the N3C Data User Code of Conduct).
  • Ensure that all contributors have filled out the N3C Contributors Form for the manuscript to clarify the nature of their contributions together with the contributor affiliations, ORCID, funding acknowledgments, and conflicts of interest.

Some papers will discover groundbreaking results and will be deemed “Landmark”. They will receive additional support (line editing, figure polishing, clarification of author roles, assistance with important journal placement, etc.) Allow at least 2 weeks before you are ready to submit to a journal for this more detailed level of support. As long as the live draft remains in Google drive, this support can happen in tandem with the authors’ final efforts on the manuscript. Landmark papers, after acceptance in a peer reviewed journal, may also receive N3C support with press and social media.

Note: Some papers will discover groundbreaking results and will be deemed “Landmark”. They will receive additional support (line editing, figure polishing, clarification of author roles, assistance with important journal placement, etc.) Allow at least 2 weeks before you are ready to submit to a journal for this more detailed level of support. As long as the live draft remains in Google drive, this support can happen in tandem with the authors’ final efforts on the manuscript. Landmark papers, after acceptance in a peer reviewed journal, may also receive N3C support with press and social media.

Make sure you have included the following statements in your work:

  • "Authorship was determined using ICMJE recommendations."
  • Acknowledgment statement below for all publications and preprints using relevant grant numbers and citing the N3C marker paper:

    "The analyses described in this [publication/report/presentation] were conducted with data or tools accessed through the NCATS N3C Data Enclave https://covid.cd2h.org and N3C Attribution & Publication Policy v 1.2-2020-08-25b supported by NCATS U24 TR002306 and [insert additional funding agencies or sources and reference numbers as declared by the contributors in their form response above]. This research was possible because of the patients whose information is included within the data and the organizations (https://ncats.nih.gov/n3c/resources/data-contribution/data-transfer-agreement-signatories) and scientists who have contributed to the on-going development of this community resource [https://doi.org/10.1093/jamia/ocaa196/5893482]."